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Virtual Assistant/Project Manager Assistant

Posted 08 Sep 2018

Hibiscus Moon LLC


Do you live and breathe systems and organization?

Do you want to join a team of heart-centric A Players who are making waves in the crystal and healing community? If you are organized (to a fault), insanely efficient, and can meet a deadline without batting an eyelash, this may be the best day of your life.

This job description is not all-inclusive and certain activities, duties or responsibilities may be required of the contractor as needed.


You’ll be responsible for certain project management, acting as Hibiscus Moon’s executive assistant, learning and becoming an expert with our CRM platform as well as performing some light tech duties. You must also be willing to occasionally assist with customer service and to make or receive phone calls on the company’s behalf. The perfect candidate will be flexible, willing to operate under different company hats, have a wide range of experience and have a willingness to be trained on new software.

Work from home. Pay is negotiable and no dress code since you can work in your pj’s from your laptop!

  • Project management assistance, acting as assistant to Chief Project Manager
  • Executive assistance emails and follow up
  • Scheduling & calendaring
  • Researching and comparing services when needed (emails and phone calls)
  • Creating systems and processes, and getting operational work done
  • Technical assistance and help
  • Light website updates
  • Updating course assets, pdfs, etc.


We’d Love You To Apply If:

  • You have at least 1 full year experience working with online businesses as a virtual assistant
  • Be available to meet with us for our Mon/Thur 10:00 am EST 1 hour long phone meetings
  • Experienced with email list and/or CRM maintenance, mailing list set up and maintenance
  • Willingness to be trained in Active Campaign
  • Excellent phone/email communication skills: Courteous, friendly, warm
  • Are a highly organized and detail-oriented person who always follows through
  • Flexible (and comfortable) in a fast-paced small biz virtual work environment
  • Strong communicator with good computer skills
  • Easily adaptable to changing work priorities
  • Live and work from either US or Canada
  • Availability to work up to 20 hours/week with flexibility to work more when needed

How to Apply

Applications must be filled out online and by the due date. Our hiring process is not fast - we take our time to hire right the first time. It can take us several weeks to go through all the applications and begin the interview process. We will only be in contact if you've been selected for the next stage of the hiring process.

Apply now: https://www.hibiscusmooncrystalacademy.com/now-hiring-virtual-assistant